We are working with a highly regarded custom residential builder known for delivering bespoke homes with exceptional attention to detail. Due to continued growth, they are seeking an experienced Contract Administrator / Documentation Manager to play a critical role in the pre-construction and delivery process.
This position will suit someone who is technically strong, highly organised, and passionate about risk mitigation, documentation accuracy, and delivering clarity for site teams.
Reporting closely to the senior leadership team, you will be responsible for managing and coordinating all documentation and contract administration activities to ensure projects are construction-ready and aligned with regulatory and client requirements.
Key responsibilities include:
Preparing, reviewing, and managing all construction documentation to ensure it is complete, clear, and aligned with “as-built” outcomes
Risk-mitigating paperwork by identifying inconsistencies, gaps, and potential issues prior to construction
Ensuring documentation goes beyond permit-level detail and is suitable for accurate construction delivery
Coordinating and managing external consultants including drafting, town planning, engineering, and interior design
Managing variations, contracts, and cost documentation with a strong focus on accuracy and compliance
Acting as a key point of contact for clients, maintaining strong relationships while confidently navigating difficult conversations around scope, cost, and construction issues
Proven experience in a Contract Administration role within custom or high-end residential construction
Strong technical knowledge of construction methods, regulations, and compliance requirements
Exceptionally detail-oriented with a proactive approach to identifying and mitigating risk
Confident project management skills with the ability to coordinate multiple consultants and stakeholders
Warm, professional, and client-focused communication style, with the ability to hold firm when required
Highly organised, process-driven, and comfortable working across multiple projects simultaneously
Join a respected custom residential builder with a strong pipeline of work
Play a pivotal role in improving documentation quality and construction outcomes
Work closely with clients, consultants, and leadership in a collaborative environment
Long-term opportunity with a builder focused on quality, not volume