Job Description

Project Administrator

• 85,000 Per Year + Super
• Melbourne
• Construction

Woods & Co are currently partnering with a well-established residential builder who specialise in Non-Retail projects, to recruit a Project Administrator to join their growing team.

This is an excellent opportunity for someone looking to build a long-term career within the construction industry. Working closely with experienced Project Managers, you will play a key role in supporting projects from pre-construction through to completion, ensuring documentation, approvals and project administration are delivered accurately and on time.

If you are highly organised, enjoy working across multiple projects, and thrive in a fast-paced environment, we'd love to hear from you.

The Role

You'll be responsible for managing the administration of a portfolio of projects, ensuring key milestones are met and providing support through the entire project lifecycle.

Your responsibilities will include:

• Coordinating projects from pre-construction through to onsite delivery
• Reviewing tender documentation and setting up new projects within internal systems
• Coordinating approvals, permits, insurances and authority applications
• Liaising with estimators, consultants, subcontractors and clients to ensure documentation is complete
• Preparing contracts and coordinating contract execution
• Ordering surveys, engineering reports, soil tests and other pre-construction requirements
• Tracking RFIs, variations, approvals and project milestones
• Assisting with project forecasting, reporting and program updates
• Processing invoices, progress claims and maintaining project cost records
• Supporting site teams within project administration throughout construction
• Coordinating practical completion documentation, occupancy permits, handover packs and final project close out
• Providing regular updates to clients and internal stakeholders on project progress

About You

We're looking for someone who enjoys working in a structured, fast-moving environment and takes pride in delivering accurate, high-quality work.

Ideally you'll have:

• Previous experience in a Project Administration, Building Coordination or Client Liaison role
• Exposure to the residential or commercial in one of these roles is critical
• Excellent organisational skills with the ability to manage multiple projects simultaneously
• Strong written and verbal communication skills
• High attention to detail and a proactive approach to problem solving
• Strong Microsoft Office skills, with Microsoft Project experience considered advantageous
• The ability to build strong working relationships with both internal teams and external stakeholders

What's on Offer

• Join a respected builder with a strong pipeline of work
• Opportunity to work across diverse commercial and non-retail builds
• Supportive and collaborative team environment
• Ongoing career development and progression opportunities
• Stable, long-term position with a reputable builder

If this sounds like you, please don't delay and APPLY NOW! We are interviewing immediately. For a confidential discussion please call Sam Ford on 04•• ••• 538 or email on sa•@woodsco.com.au

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.

*You will only be contacted if you are shortlisted.

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