Job Description

Woods & Co have partnered with a fast-growing leader in reactionary maintenance, building projects, and major refurbishments. With a strong pipeline of work and an energetic, supportive team, this is an exciting opportunity for a proactive Administrator ready to step into a pivotal, fast-paced role starting early 2026.

You’ll be the key link between clients, supervisors, technicians, contractors, and suppliers, ensuring jobs run smoothly from allocation through to final invoicing. If you love structure, communication, and being across the moving parts of a busy operational environment, this role has your name on it.

What’s in it for you?

• $70,000–$75,000 + Super

• Mulgrave Location | 9-day fortnight

• Join a growing business within the construction & maintenance industry

• Start January 2026

• Ongoing training, development & team support

• Vibrant, sociable and inclusive culture

What you’ll be doing:

• Allocate jobs by region and trade to field teams

• Communicate with clients regarding job updates and progress

• Maintain strong relationships with clients, supervisors, technicians, contractors and suppliers

• Compile and close job information received from field teams

• Create and manage invoicing for all stakeholders, resolving any inconsistencies

• Monitor contractor and technician information to coordinate next steps

• Review Simpro data on productivity, hours, materials and scheduling

• Prepare weekly reports on active jobs, key updates and finalised invoices

• Provide proactive communication and support to supervisors

What you’ll need:

• Previous experience as an Administrator or Office Assistant

• Knowledge of the construction or maintenance industry

• Experience tracking job progress, Simpro or Zavanti (Dresired)

• Strong stakeholder management and communication skills

• Ability to resolve issues quickly and confidently

• Available to commence January 2026

*Only shortlisted candidates will be contacted

If you're as excited by this opportunity as we are and to learn more about the position please call Phoebe Ditchburn on 0483 988 071 or email pditchburn@woodsco.com.au

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community and people with disability.