Operations Coordinator

02/2/26
$80000 + Super
Melbourne
Manufacturing & Transport & Logistics

Woods & Co have partnered with a growing, entrepreneurial food import and distribution business specialising in premium dry goods supplied to wholesalers, manufacturers, and retailers across Australia. We’re excited to be sourcing an Operations Coordinator / PA to work closely with the founder and play a pivotal role in the day-to-day operations as the business enters its next phase of growth.

As the Operations Coordinator, you will be responsible for managing orders end-to-end, coordinating with warehousing, freight forwarders and overseas suppliers, and supporting the financial and administrative functions of the business. This is a true “wear many hats” role, offering the opportunity to make it your own and grow alongside the business as it scales.

What’s in it for you?

$70,000 – $90,000 + Super (dependent on experience)
Full-time, permanent role
Initially work from home, transitioning to a new office
Opportunity to work closely with the founder and have real impact
Exposure to international suppliers and end-to-end operations
Be part of a growing business with clear long-term career progression
Chance to help implement a new ERP system and improve processes

What do you do?

Manage customer orders from start to finish, including system entry, stock allocation, and invoicing
Liaise with the 3PL warehouse to ensure accurate and timely dispatch of orders
Follow up freight forwarders and coordinate with overseas suppliers
Assist with accounts support including bill payments and basic accounting tasks
Support the implementation and data migration of a new ERP system
Act as a key point of contact for suppliers and clients, maintaining strong relationships
Provide general operational and administrative support to the founder as required
Identify opportunities to improve processes and support the business as it scales

What do you need?

Previous experience in an operations, coordination, administration or PA-style role
Exposure to supply chain, logistics, warehousing or import/export environments (highly regarded)
Tech-savvy with the ability to learn new systems quickly (ERP experience a bonus)
Basic understanding of accounting and invoicing processes
Strong organisational skills with high attention to detail
Confident communicator, comfortable dealing with suppliers and clients
Proactive mindset with initiative and a willingness to go above and beyond

If you're as passionate about this position as we are then please don't delay and APPLY NOW! We are interviewing immediately. For a confidential discussion please contact Phoebe on 0483 988 071 or email pditchburn@woodsco.com.au

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.